Snap a receipt. Done in a second.
Receipt scanning pulls the vendor, date, and total off your supply-house, gas, and tool receipts and saves each one as a business expense, photo attached. Tag the job it was for and tax time stops being a shoebox.
- Receipt photo saved with every expense
- Totals by period or by job
Receipt scanning
Snap. OCR fills it. Save.
Point your camera at a receipt. Invoice Link reads the vendor, date, and total for you (receipt photos are processed by Google Cloud Document AI, only after you allow AI features). Tap to confirm and it's logged. The raw image saves with the expense so you have the proof if the CPA asks.
- No signal? Start it by hand — your draft waits until you're back online
- Multi-page receipts supported
- Vendor, date, and amount auto-filled
- Raw receipt photo saved with every expense
- Included with Pro — no per-scan fees
Organized by job
Every receipt has a home.
Tag each receipt with the customer or job it was bought for — a private label for your own books. The Customer and Job views group your spending, so everything you spent on one bathroom remodel sits in one place. The All view keeps the rest, with running totals for the period you pick. Your customer never sees it, and it never touches their invoice.
- Tag receipts with a customer or a specific job
- Customer, Job, and All views
- Totals for this year, last year, the last 90 days, or all time
- Vendor, date, amount, how you paid, and notes on every receipt
- Private to your business — never shown to customers
Catch up fast
Scan the whole shoebox in one go.
Behind on receipts? Scan a stack in one session — each one is read and saved as its own expense, ready to tag with a job now or later. Long receipt that takes two photos? Scan both pages and they're stitched into one.
- Batch-scan a stack of receipts in one session
- Two-page receipts stitched into one record
- Tag a job now or later
- Manual entry for anything scanning can't read
Ready for tax time
What you spent, lined up for your CPA.
Every receipt you save lands in your Profit & Loss by category, in the Schedule C view, and in the year-end tax packet — with a note of which ones have the receipt photo on file. Expenses count as tax-deductible by default; switch it off for anything personal, or flag the ones you'll get reimbursed for. Money you spend is only ever an expense — it never shows up as revenue.
- Profit & Loss by expense category
- Schedule C view and year-end tax packet (Excel)
- Tax-deductible by default — switch off per receipt
- Flag reimbursable expenses
- Receipt photo kept with every expense for the CPA
Expenses FAQ
Common questions on expenses and receipts.
Does receipt scanning work without internet?
Scanning needs a connection — receipt photos are read by Google Cloud Document AI, only after you allow AI features. With no signal you can start the receipt by hand — the app keeps your draft, and you save it once you're back online.
Does a receipt I scan affect my customer's invoice?
No. Receipts are your business expenses — what you spent. Saving one never records a payment, never changes what a customer owes, and is never sent to anyone. The numbered receipts your customers get when they pay you are a separate thing, under Payments.
Can I keep receipts organized by job?
Yes. Tag a receipt with the customer or the specific job it was for, so you can pull up everything you spent on that job later. The tag is private to your business. Or leave it untagged and file it when you have a minute.
Can I scan a whole stack of old receipts?
Yes. Scan them in one session and each one is saved as its own expense. You can tag jobs now or later.